General Data Protection Regulations

As a club, we comply with our obligations under GDPR in the following ways:

• by keeping Personal Data up to date;
• by storing and destroying it securely;
• by not collecting or retaining unnecessary or excessive amounts of data;
• by protecting Personal Data from loss, misuse, unauthorised access and disclosure; and
• by ensuring that appropriate technical measures are in place to protect Personal Data.

We use your Personal Data for the following purposes:

• To manage your membership information and process payments for the organisation we run.
• To inform you of news, events, activities or services which we think you might like to hear about.
• To share your contact details with officials and other authorised people and companies for the purpose of delivering the service we provide.

How long do we keep your Personal Data?

We keep your Personal Data while your membership is being processed, and upon joining, for as long as your are a member of the club. If you decide to terminate your application, or your membership, then your data will be deleted.

Your rights and your Personal Data

Unless we have an exemption under GDPR, you have the following rights with respect to your Personal Data: -

• The right to request a copy of the Personal Data which we hold about you, without any charge.
• The right to request that we correct any Personal Data found to be inaccurate or out of date.
• The right to request that your Personal Data is erased where it is no longer necessary for us to keep it.
• The right to withdraw your consent to the processing we carry out at any time.
• The right to request that we provide you with your Personal Data and, where possible, to send that data directly to another data controller.
• The right, where there is a dispute in relation to the accuracy or processing of your Personal Data, to ask us to restrict further processing.
• The right to object to the processing of Personal Data.
• The right to lodge a complaint with the Information Commissioners Office and to seek legal recourse.

The club may wish to take photographs or film individual and groups of members under the age of 18 that may include your child during their membership. All photographs and filming and all use of images will be in accordance with the Swim England Photography and Filming Guidance and the club's Privacy Policy. The club requires the consent to take and use photographs. Parents/Guardians have a right to refuse agreement to their child being photographed. As the parent/guardian please indicate your permission below. Please note you can withdraw your consent at any time should you wish to do so. This must be done in writing to the club Welfare Officer.

Code of Conduct - Junior Swimmers

I confirm that I have read and understand The Code of Conduct for Junior Swimmers and agree to be bound by their terms.  I understand that my child will be suspended from the Club for any violation of this Code of Conduct

Click here to read Code of Conduct

Code of Conduct and Club Policy

I confirm that I have read, and agree to abide by the code of conduct and the club policies. I acknowledge receipt of the rules of the Club and confirm my understanding and acceptance that such rules (as amended from time to time) shall govern my membership of the Club. I further acknowledge and accept the responsibilities of membership upon members as set out in these rules.

Being the parent/guardian of the above named child hereby give consent to the use of this information by the club for the protection and safeguarding of my child's health. I also give permission to the Coach, Team Manager or other Club Officer to give the immediate necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my son's/daughter's interest, in the doctor's medical opinion, for any delay to be incurred by seeking my personal consent.

I understand that the club may still have a lawful need to use this information for such purposes even if I later seek to withdraw this consent.

The club will use your personal data for the purpose of yours/your child's involvement in training, activities or competitions with the club. For further details of how we process your personal data or your child's personal data please view our Privacy Policy. The Club's Privacy Policy will be provided alongside this membership form.

If at any time any of the above details change, please contact the membership secretary at secretary@harrowswim.com